Oregon Public Records law provides for the release of public records maintained by a public agency, such as the school district, with some exceptions. School district records relating to the conduct of operations and functions of the District that have been prepared, owned, used, or retained by the District in any format are public records to which members of the public may request access.
When processing such requests, the District will provide the fullest assistance to the requestor and provide a response in the most timely manner possible. View Corvallis School District’s Public Records Policy KBA and procedures KBA-AR for more information.
- Requests by current employees or their union representatives for employment records should be made to human resources.
- Requests for student records by a current or former student or by the student’s parent/guardian should be directed to the assistant superintendent’s office.
You may also complete this form to submit a public records request by email, mail, or in person during the district’s normal office hours:
| [email protected] | |
| Corvallis School District Office ATTN: Kim Nelson 1555 SW 35th Street Corvallis, OR 97333 | |
| In person | Corvallis School District Office 1555 SW 35th Street Corvallis, OR 97333 |
How public records requests are processed
Order of Processing Requests
The District will typically process requests in the order received. However, requests may also be processed out of order if doing so allows the most requests to be processed in the most efficient manner.
Central Review
Records requests not made to the District’s Public Records Officer will be forwarded to the Public Records Officer for processing by building-level administrators, program administrators, or other staff receiving the request.
Five-Day Response
Within five (5) business days of receipt of a request, the district shall respond acknowledging receipt of the request or completing the district’s response to the request.
If the district provides an acknowledgment of the request, it must:
- Confirm that the district is the custodian of the requested record;
- Inform the requester that the district is not the custodian of the requested record; or
- Notify the requester that the district is uncertain whether the district is the custodian of the requested record.
If the district is the custodian of the requested record, as soon as reasonably possible but not later than 10 business days after the date the district is required to acknowledge receipt of the request as described above, the district shall:
- Complete its response to the public records request in accordance with ORS 192.329(2). If the district determines that a record is exempt from public disclosure, the district will include a statement to that effect and that the requester may appeal the decision pursuant to state law; or
- Provide a written statement that the district is still processing the request and a reasonable estimated date by which the district expects to complete its response based on the information currently available.
The time periods, established by Oregon law and identified above in Section 2 or 3 will not apply to the district if compliance would be impracticable because:
- The staff or volunteers necessary to complete a response to the public records request are unavailable;
- Compliance would demonstrably impede the district’s ability to perform other necessary services; or
- Of the volume of the public records request being simultaneously processed by the district.
If the requestor fails to respond to the District’s request for clarification within 60 days and the entire request is unclear, the District may close the request and not further respond to it. If the requestor fails to respond to the District’s request for clarification within 60 days, and part of the request is unclear, the District will respond to the clear portion and may close the remainder of the request. The District may also seek a court order enjoining disclosure pursuant to law in unusual circumstances.
The District may deny a bot request that is one of multiple requests from the requestor within a twenty-four-hour period if the District establishes that responding to the multiple bot requests would cause excessive interference with the District’s other essential functions. The District may deem a request to be a bot request when the District reasonably believes the request was automatically generated by a computer program or script.
If the District does not respond in writing within five business days of receipt of the request for disclosure, the requestor should contact the Public Records Officer to determine the reason for the failure to respond.
Cost of providing records
Additionally, as stated in KBA-AR, where the labor effort exceeds 30 minutes, the requester will be charged labor, material, and out-of-pocket expenses.
Costs will be as follows:
- Clerical time: $50 per hour;
- Administrator time: $100 per hour;
- Attorney time: $350 per hour;
- Printing or Scanning: $0.25 per page
- Reviewing/Redacting Documents: $0.30 per page.
Auxiliary aids and services for qualified persons with disabilities will be available at no additional charge.
If the district has informed the requester of a permitted fee, the district’s obligation to complete its response to the request is suspended until the fee has been received. If the requester fails to pay the fee within 60 days of the date they were informed of the fee or fails to pay the fee within 60 days of the date on which the district informed them of the denial of the fee waiver, the district shall close the request.
Contact information
The current Public Records Officer of the District may be reached at the Corvallis District Office as follows:
Phone: 541-757-5994
Email: [email protected]